Bank Receipts
Cash or cheque receipts are required to be marked as banked after they have been receipted into Agentbox. All receipts that are yet to be marked as banked will not appear on the reconciliation until this step has been completed.
Banking is completed by performing two actions. Action 1 - printing a deposit slip - Action 2 - marking the transactions as banked. Please ensure you complete both actions to ensure your banking is processed correctly in Agentbox.
*Note:
- The Banked date must be greater than or equal to the last banking date and not be in the future.
- Once all receipts to be banked are marked for banking and a deposit slip is printed, no other receipts can be marked for banking until the outstanding banking has been confirmed or cancelled.
- Until confirmed, none of the receipts included in the banking will be considered 'banked', contribute to available balance calculations or be able to be marked presented in the reconciliation.
- Cheque clearance days commence from the confirmed banked date.
Action 1 - Printing the deposit slip
1. Select Transactions, Banking and then Bank Receipts
2. Select Trust Account from the drop-down
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3. Enter the Date the deposits will be banked (usually today). Tick the checkboxes next to the deposits which will be banked that day, If the deposit includes cash, enter the total amount held in notes and coins. The system will not allow you to print a deposit slip without doing so and present you with an error.
4. Click Print Deposit Slip if you are happy to proceed or Print Preview to view corresponding report
Print Preview View
5. If printing deposit slip, select OK to mark all selected receipts for banking.
6. A banking deposit slip will automatically be generated in a new window. By clicking OK the deposits have been marked for banking. These deposits now await confirmation they have been banked.
*Note: If the deposit slip does not open ensure Pop-Ups are enabled.
Select Print and close to finish
Once you have taken the funds to the bank Action 1 is now complete. Please ensure you complete Action 2 to complete the banking process.
Action 2 - Marking the transactions as banked
Now that you have taken the funds to the bank, the funds need to be marked as banked and reflect the date you physically banked the funds. Cheque clearance days will not begin, funds will not be contributed to available balance calculations and items will not be available to be marked presented in the reconciliation until this step has been completed.
1. Select Transactions, Banking and then Bank Receipts
2. Select Trust Account from the drop-down
3. Enter a Banked Date and select Confirm
4. Select OK to mark all selected receipts as banked
