*Note: Currently Conjunctional and Contractor Agents are not available as a payee in the Sales Trust module.

If these agents need to be paid from the trust account, then they should be set up as follows:

• Conjunctional/Referral agents - Already in the system as a contact, contact class of Supplier should be added and bank details can be stored against their record
• Contractor Agents - Will be entered as staff members, so a contact record will also need to be created with a contact class of Supplier and bank details stored against their record

This then allows the Trust Accountant to Select them as a Supplier when creating the payment through the Sales Trust module.

 

A Sales ledger is generated for each offer/contract that is logged against a listing. When funds have been receipted against a specific sales ledger (offer/contract) the ledger will begin to show in the relevant Trust Account Reporting. Once funds are available for dispersment e.g. Cheques have been receipted, banked and cleared you are able to make payments from this ledger. 

 

*Note:

- The payment date must be the date the payment is logged into your Agentbox Sales Trust Accounting System.

- The payment date must be greater than the last reconciliation date.

- Payments via cheque will be given an auto incremental cheque number which must match the office's cheque book. After the first cheque is entered, the system will auto increment the cheque number for all subsequent cheque payments entered. If the auto-generated cheque number does not match the next cheque, go to Settings and under Global Settings change the Cheque Number to match your cheque. This will restart auto increments for the next payment you make.

 

NEW USER WARNING: DO NOT LOG ANY TRANSACTIONS EXCEPT OPENING BALANCES UNTIL YOU HAVE PERFORMED AN INITIAL RECONCILIATION.

 

 

1. Click on the Trust icon from the Main Menu

 

 

The Sales Trust panel will open

 

2. To enter a payment select Transactions and New Payment

 

 

 

3.Search and select your listing from the Listing drop-down. Select the Fund Type (Sales or Marketing) - If Sales Fund is selected - Select the corresponding Sale (offer/contract).

 

 

 

 

 

 

 

4. Enter the payment Particulars 

 

• The Payment Date, by default, will be today's date and cannot be edited. If you would like this field to be editable please refer to Backdating Receipts & Payments.
• Select the trust account from the Trust Account drop-down

• Staff member the payment is issued by

• Payee (you can enter a contact or suppliers bank account details on their contact card in the Agentbox CRM. These bank details will then pre-poluate the trust module when making payments via direct deposit or ABA)

• Amount

• Payment Method

i. ABA,  enter Ref, Account Name, Account Number and BSB  (to avoid manually entering this information you can enter a contact or suppliers bank account details on their contact card in the Agentbox CRM. These bank details will then pre-poluate the trust module when making payments via direct deposit or ABA)

 

ii. Bank Cheque, enter Ref

 

iii. Cheque, enter Cheque No.

 

iv. Direct Deposit, enter Ref, Account Name, Account Number and BSB  (to avoid manually entering this information you can enter a contact or suppliers bank account details on their contact card in the Agentbox CRM. These bank details will then pre-poluate the trust module when making payments via direct deposit or ABA)

 

• Select a Reason

• If applicable you may also enter a comment

5. Press  Submit & Print  and the transaction record will appear in the list below. A pdf of the payment receipt will also be generated. If you only want to add the transaction record to the list simply click Submit.