If you are currently holding marketing funds on behalf of vendors you can receipt them into the Marketing Ledger for each listing. You must first ensure the Vendor is attached to the Listing in the Agentbox CRM via the Agents and Contacts tab.
*Note: This is only applicable if you hold marketing funds in trust.
- ONLY LOG THE OPENING BALANCE OF EACH LEDGER (NOT EACH INDIVIDUAL TRANSACTION TO DATE)
- DO NOT LOG ANY OTHER TRANSACTIONS UNTIL YOU HAVE PERFORMED AN INITIAL RECONCILIATION
- ENSURE YOU ARE SELECTING THE CORRECT TRUST ACCOUNT IF YOU HAVE MULTIPLE TRUST ACCOUNTS SET UP
1. Attach Vendor(s) to their corresponding Listings
2.. Click on the Trust icon from the Main Menu
The Sales Trust panel will open
3. Enter all initial balances (record a new receipt) for all listings you are currently holding marketing funds for. Select Transactions and New Receipt
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4. Search and select your listing from the Listing drop-down. Be sure to select Marketing from the fund type drop-down.
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5. Enter the receipt Particulars
- When entering the Receipted Date, this may be the actual received date or simply a date prior to your last reconciliation date (in your previous system).
- Enter the opening balance under Receipted Amount. This amount represents what is currently being held in your trust account for this listing. For example: Initially, $100,000 was received however you have already paid out $50,000. The opening balance would therefore be $50,000.
- Select Direct Deposit from the Received Via drop-down. This is because the money is already sitting in your account.
6. Click Submit & Print if you would like a copy of the transaction or click Submit to save without printing.
You will need to repeat the steps for all listings you are currently holding marketing funds for.