If you have any payments in transit (cheques distributed but not yet presented on your Trust Account bank statement) follow the steps below:

*Note: You will need to ensure you have logged the correct opening balance against the relevant listings for you to be able to log an unpresented cheque, refer to Marketing Ledgers & Sales (deposit) Ledgers
 

1. Click on the Trust icon from the Main Menu

 

 

The Sales Trust panel will open

 

2. Enter a Payment for each unpresented cheque against the corresponding listing/ledger to which the payment related.  Select Transactions and New Payment

 

 

3.Search and select your listing from the Listing drop-down. Select the Fund Type (Sales or Marketing) - If Sales Fund is selected - Select the corresponding Sale (offer/contract).

 

 

 

 

4. Enter the payment Particulars 

 

• When entering the Payment Date, this may be the actual received date or simply a date prior to your last reconciliation date (in your previous system)

• Enter in the amount that was paid out of the trust account 

• Select Cheque from the Payment Via drop-down and enter the actual receipt number of the unpresented cheque

 

6. Click Submit & Print if you would like a copy of the transaction or click Submit to save without printing.

You will need to repeat the steps for all listings you currently have unpresented cheques for

 

*Note: Cheques can be marked as presented under Reconciliation > Reconcile Transactions.