Save time with ABA Files (an Electronic Payment File)

 

Agentbox allows you to quickly make payments directly from trust by generating an automatic ABA (Australian Bankers’ Association) file. This file contains the data in an electronic file, which is then uploaded directly to your banking system online. Completing multiple settlements and supplier payments all in the same bulk payment has never been easier.

 

With ABA, there is normally a nine-digit number assigned to a bank, which is used to identify the bank you are uploading your electronic file to. All electronic payment files are prepared using the ABA file format.

Contact your bank to find out if they accept ABA payments and if yes confirm the following information to get started;

 

• Bank Code / Payment User ID: (usually a 9 digit code)
• Payment User Name
• Do they require a Self-Balancing Entry (Debit Line) (YES or NO)
• Step 1: Set Up ABA payments
• Step 2: Generate ABA File

 

ABA payments are transactions that are paid via direct EFT to the bank using an ABA file.

Ensure you have completed the Set Up ABA payments before proceeding.

 

1. Click on the Trust icon from the Main Menu

 

 

The Sales Trust panel will open

 

2. To enter a payment select Transactions and New Payment

 

 

 

3.Search and select your listing from the Listing drop-down. Select the Fund Type (Sales or Marketing) - If Sales Fund is selected - Select the corresponding Sale (offer/contract).

 

 

 

 

4. Enter the payment Particulars 

 

• The Payment Date, by default, will be today's date and cannot be edited. If you would like this field to be editable please refer to Backdating Receipts & Payments.
• Staff member the payment is issued by

• Select the trust account from the Trust Account drop-down

• Payee (you can enter a contact or suppliers bank account details on their contact card in the Agentbox CRM. These bank details will then pre-populate the trust module when making payments via direct deposit or ABA)
• Amount
• Payment Method

i. ABA,  enter Ref, Account Name, Account Number and BSB (to avoid manually entering this information you can enter a contact or suppliers bank account details on their contact card in the Agentbox CRM. These bank details will then pre-poluate the trust module when making payments via direct deposit or ABA)

 

 

• Select a Reason

• If applicable you may also enter a comment
• Press  Submit & Print and the transaction record will appear in the list below. A .PDF of the payment receipt will also be generated. If you only want to add the transaction record to the list simply click Submit.

 

To generate an ABA file go to  Generate ABA File.