*Note: This feature can be added on request via our Client Change Request form.
The Commercial Lease Offers and Contracts tab provides the ability to record Offers/Contracts against Commercial Lease listings and progress these through 'Conditional' Contract > 'Unconditional' > 'Settled'; capturing Key Dates, Agreed Deposit & Agreed Gross Leasing Commission (similar to sales listings).
1. Search for your Property and open the property card
2. Open the Offers/Contracts Tab
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3. Enter the Offer Details - Offer Date, Offer Price, Select the Tenant/Lessee & Tenant/Lessee Solicitor (ensuring you select add).
4. Complete Inclusions and Special Conditions if applicable
Refer to How to add offer special conditions and Contract Conditions - System Config for further information.
5. Click 
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6. To accept one of the offers made via the offers/contracts tab, click on the Offer Accepted button in the bottom left corner.
- You will be prompted to enter the accepted date and confirm the accepted offer price.
- Only one offer can be accepted at once.
*Note: You may add multiple offers against a Listing Card but can only accept one offer to proceed with.
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7. Convert the offer to a contract by clicking Under Contract and fill out the mandatory information
- Once an offer has been converted to a contract it cannot be deleted. You will need to mark the contract has fallen over in order to re-list or sell the property to another party.
*Note: This step may be skipped if the property had no cooling-off period or no conditions existed upon signing - simply click Unconditional instead of under contract.
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Under Contract
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Unconditional
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*Note: Everything above the red line if for internal reporting, anything below the red line is for the portals.
8. Confirm the Contract Date, Unconditional Date & Expected Settlements Date, Price, Lease Start and End Dates.
- The deposit can be entered as a % or flat fee
- Commission can be entered inc or excl GST, as a %, flat fee or custom % amount
9. Portals Status: Select if you want the property status to be Available or Leased.
10. When the Lease commences, return to the Offer/Contract tab and update its status to Settled.
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Key Dates
Offer Date: Date the Commercial Leasing/Management Agreement was submitted.
Contract Date: Date the Commercial Leasing/Management Agreement is signed by all parties and becomes a legally bound contract.
Expected Unconditional Date (only if conditional): Date any special conditions to be met prior to lease are due to be finalised. E.g. Council, Finance or License Approval.
Expected Settlement Date: Expected Lease/Agreement Commencement Date.
Settlement Date: Lease/Agreement Commencement Date.