*Note: This feature can be added on request via our Client Change Request form.
The Commercial Lease Offers and Contracts tab provides the ability to record Offers/Contracts against Commercial Lease listings and progress these through 'Conditional' Contract > 'Unconditional' > 'Settled'; capturing Key Dates, Agreed Deposit & Agreed Gross Leasing Commission (similar to sales listings).
1. Search for your Property and open the property card
2. Open the Offers/Contracts Tab
.png?Policy=eyJTdGF0ZW1lbnQiOlt7IlJlc291cmNlIjoiaHR0cHM6Ly9kemY4dnF2MjRlcWhnLmNsb3VkZnJvbnQubmV0L3VzZXJmaWxlcy8xMTEyOC8xNDIwNS9ja2ZpbmRlci9pbWFnZXMvMSgxMTMpLnBuZyIsIkNvbmRpdGlvbiI6eyJEYXRlTGVzc1RoYW4iOnsiQVdTOkVwb2NoVGltZSI6MTc3MzEzODM5N319fV19&Signature=ifl10qnywdYzhgWiLVVHLQak5wlwV1G3lMx~Pak1VlRnP6uG~Zt5qW4ADi1miV2eZL-Efrt7wIA1y9TqHn4Vz9U56~UZyVggnlmQdJ02shxPF1oUgUKEO03EceFm7cW~FFi7XCgwmArYydCij-otVH8aJACyXLLVQOn2OWX2~4PkZEZJqqbq67g6d5AHlkx0pVvo-aVl6TAWadENUZ8b1izqsz9hJ1U5Fm-hIlIC5ho34xNGScsV1y7I44eXiK~1azRyelaiDonH-MfAKUbcxUps-2JSkYtJBq8PrZoJkSB~4YCcJs6Utpq6Mm26gYgh4Bxfvqw1-Yf5U9DVjzo43g__&Key-Pair-Id=K2TK3EG287XSFC)
3. Enter the Offer Details - Offer Date, Offer Price, Select the Tenant/Lessee & Tenant/Lessee Solicitor (ensuring you select add).
4. Complete Inclusions and Special Conditions if applicable
Refer to How to add offer special conditions and Contract Conditions - System Config for further information.
5. Click 
.png?Policy=eyJTdGF0ZW1lbnQiOlt7IlJlc291cmNlIjoiaHR0cHM6Ly9kemY4dnF2MjRlcWhnLmNsb3VkZnJvbnQubmV0L3VzZXJmaWxlcy8xMTEyOC8xNDIwNS9ja2ZpbmRlci9pbWFnZXMvMSgxMTQpLnBuZyIsIkNvbmRpdGlvbiI6eyJEYXRlTGVzc1RoYW4iOnsiQVdTOkVwb2NoVGltZSI6MTc3MzEzODM5N319fV19&Signature=HRkiVqh4oChv94KKV392C0J0WsUSXI5XCNglm4QdsJsA7qhU2hD56HBykiaTCDfbyr6e1mpY4HUmzXCUwv27ioJdc5shPBGMMFb2cle~5Bg9r6-C-hA2zK2ctUJSYuHKOOLnJLTslwz8S8OocoodZC--0CQ9xzsfDmREMbom4GeZpvyXt1Q-j2rtcyCdYAqRUc8aWcbnZAuf61rQGeFY0VxlNNoE37fpOwrP8OVIrOciV54NBYZYOTUbUdc5TuGUsk7po3g84iVWKiyDEqya9-64gf7Tlq7guUnQuq~vW2GwchU3p7lgA1nVWXS94BDJ081d8Z5mfMIZNGtN-6qOrQ__&Key-Pair-Id=K2TK3EG287XSFC)
6. To accept one of the offers made via the offers/contracts tab, click on the Offer Accepted button in the bottom left corner.
- You will be prompted to enter the accepted date and confirm the accepted offer price.
- Only one offer can be accepted at once.
*Note: You may add multiple offers against a Listing Card but can only accept one offer to proceed with.
.png?Policy=eyJTdGF0ZW1lbnQiOlt7IlJlc291cmNlIjoiaHR0cHM6Ly9kemY4dnF2MjRlcWhnLmNsb3VkZnJvbnQubmV0L3VzZXJmaWxlcy8xMTEyOC8xNDIwNS9ja2ZpbmRlci9pbWFnZXMvMSgxMTUpLnBuZyIsIkNvbmRpdGlvbiI6eyJEYXRlTGVzc1RoYW4iOnsiQVdTOkVwb2NoVGltZSI6MTc3MzEzODM5N319fV19&Signature=MzLs-A2e-a-UPMZyYnnvHBvz8qWv4ErjWx7a4NoB8SOBU4HJ2OCGGQGFwF1~-Uvysey8u88OVNnD-gga2dXOfxw-VGgHUefoGxw6IQmyI81SANdu2ZslxN9JptufCxq7o6rQrLQMIIoBI7B0uPI~-5Sw-tXWeM6h1llTGu1iyiochjUUnFS9PyWybueF5h3QrArqaGMt3fNQ4tozDvv5hYStMIUuE8MhMbcrvHDWiDV5ubWY34UvQRtrClXFZv~yqLyOh96XIfSF5Z8PNaBVPvxg2ubUwg4M7ami1lyh6VzPuE0leVczWtEunxoqySMBryhMueYjQStsIxSEsA3EGA__&Key-Pair-Id=K2TK3EG287XSFC)
7. Convert the offer to a contract by clicking Under Contract and fill out the mandatory information
- Once an offer has been converted to a contract it cannot be deleted. You will need to mark the contract has fallen over in order to re-list or sell the property to another party.
*Note: This step may be skipped if the property had no cooling-off period or no conditions existed upon signing - simply click Unconditional instead of under contract.
.png?Policy=eyJTdGF0ZW1lbnQiOlt7IlJlc291cmNlIjoiaHR0cHM6Ly9kemY4dnF2MjRlcWhnLmNsb3VkZnJvbnQubmV0L3VzZXJmaWxlcy8xMTEyOC8xNDIwNS9ja2ZpbmRlci9pbWFnZXMvMig1OSkucG5nIiwiQ29uZGl0aW9uIjp7IkRhdGVMZXNzVGhhbiI6eyJBV1M6RXBvY2hUaW1lIjoxNzczMTM4Mzk3fX19XX0_&Signature=MButA~URhkxvRohgmbcCSIjl2Szae3mKqYLeLTCe8UdyqD0Z9sRtetM~HVlzuCsgR49M-Z~H-9hAwByzJVOXWsnem5v-NA-GcKttJ4B682u6ailstwt2EI2HJ69XrIeDsiaPhzNnvFGswN5hjbXdcI8H98hbqnEWWsfVDgtiT~jXAdBAGn1PP95TIANoOeMfJpbCeUfXeqZKqiDmiEIEIXivHe90Bn9m99RKQxhyBfZypsc46qY-LyR9MrMur-000pbml3Y8W-kvOR8BlvwScugS6f1IGqBWstiFCjXHrTYN5R6O1Na6r6K5ctnxPcWzZmEaiI8JjeBiXBNkikxDWA__&Key-Pair-Id=K2TK3EG287XSFC)
Under Contract
.png?Policy=eyJTdGF0ZW1lbnQiOlt7IlJlc291cmNlIjoiaHR0cHM6Ly9kemY4dnF2MjRlcWhnLmNsb3VkZnJvbnQubmV0L3VzZXJmaWxlcy8xMTEyOC8xNDIwNS9ja2ZpbmRlci9pbWFnZXMvMSgxMTYpLnBuZyIsIkNvbmRpdGlvbiI6eyJEYXRlTGVzc1RoYW4iOnsiQVdTOkVwb2NoVGltZSI6MTc3MzEzODM5N319fV19&Signature=hDSK1zXCzOATgAGP8bx1JaFIur1x-BOA0ald93-eqHwXBq5JXJcf7dHzmgrRiG6V1mN6-BLORPfKZ8NLBEhRsXipXkv38FJNsJ86klTDAoQiFadielr3ii6l7lCNCWCohmIbta53cmvSWjbJXrr7ZK9qatKSDRKHfL-3p7kURR4SlgYshQu-iquTMFcYN2f~ESSphWleb9x0JQfnI5b-v0jvlSDQRewSSyui-TeD9r1ung0PdXit5KG9nhsGQXqvqj97hqHxRjGzh6wjFEL3DbPOH6sBQCIvqNuXxijmELv7hzJ4ySldPsT8rOBWkKrazApB62tjeO1Fv6pdBobqlw__&Key-Pair-Id=K2TK3EG287XSFC)
Unconditional
.png?Policy=eyJTdGF0ZW1lbnQiOlt7IlJlc291cmNlIjoiaHR0cHM6Ly9kemY4dnF2MjRlcWhnLmNsb3VkZnJvbnQubmV0L3VzZXJmaWxlcy8xMTEyOC8xNDIwNS9ja2ZpbmRlci9pbWFnZXMvMig2MCkucG5nIiwiQ29uZGl0aW9uIjp7IkRhdGVMZXNzVGhhbiI6eyJBV1M6RXBvY2hUaW1lIjoxNzczMTM4Mzk3fX19XX0_&Signature=pKEJOYT4RogvKSnXwI8R-P38so3PPtR~~yJzBEKFtESdHMDykf6-D4Ty-di6kJIbUa~7Ki~AGW0XyZEKE1LkhfDXh7i56W1o4jJ1bpwv6Wtv3vXLBeLr3BIEkvXdxs4-2TNrOKGP-eA0q1VQs2Rw0o-2HYcKr9mr2P9Y2ws2Bn1J9eGyut44aZHu3qIz9T6gDfg9zMvr6m7JRsI7DpkEH2r9TiSUK9hvCWE5mGL6sqTlXy4jpV-vv2HneBvlpe0GSUvm5SWH3Mbi8Nxg1B9np-jkErY~MY17RjC3DyKR13zWsuQTcCDXGq12AK7fDkgaxd2mOayyIVbxlJIBGHP-rA__&Key-Pair-Id=K2TK3EG287XSFC)
*Note: Everything above the red line if for internal reporting, anything below the red line is for the portals.
8. Confirm the Contract Date, Unconditional Date & Expected Settlements Date, Price, Lease Start and End Dates.
- The deposit can be entered as a % or flat fee
- Commission can be entered inc or excl GST, as a %, flat fee or custom % amount
9. Portals Status: Select if you want the property status to be Available or Leased.
10. When the Lease commences, return to the Offer/Contract tab and update its status to Settled.
.png?Policy=eyJTdGF0ZW1lbnQiOlt7IlJlc291cmNlIjoiaHR0cHM6Ly9kemY4dnF2MjRlcWhnLmNsb3VkZnJvbnQubmV0L3VzZXJmaWxlcy8xMTEyOC8xNDIwNS9ja2ZpbmRlci9pbWFnZXMvMig2MSkucG5nIiwiQ29uZGl0aW9uIjp7IkRhdGVMZXNzVGhhbiI6eyJBV1M6RXBvY2hUaW1lIjoxNzczMTM4Mzk3fX19XX0_&Signature=dH7gZLGkkRjU4iU71-b~Vmde-zuhFBSE~Fmpjq~3H7HKwCz0gejRQGgjd4zhSURhZAdAnEsBagmoQYT6lbwMDf9krWQFYVPg~-F~JCf-AZocAoao4rgL-u7hR23ilpj9BD7XMA7wwqZZf8pnJGc1kmOMVO5DYz1f2NEcG66zIaXv5Fb5Kenoi1uSJXRdL5cOniA5sR65iafwcS0PLaRKzY3UaHGbwOoalOG6yAAey5LZp88v8l25UthFXcLbd5JsIQ9zFVAbCnU4ZgwB9hU9UKNvYdn1tKpOJJaDHA-8sNChd~2s28gGZTIJA5kBbIK6-DAB6xpWw1GXblc9oEeRVA__&Key-Pair-Id=K2TK3EG287XSFC)
Key Dates
Offer Date: Date the Commercial Leasing/Management Agreement was submitted.
Contract Date: Date the Commercial Leasing/Management Agreement is signed by all parties and becomes a legally bound contract.
Expected Unconditional Date (only if conditional): Date any special conditions to be met prior to lease are due to be finalised. E.g. Council, Finance or License Approval.
Expected Settlement Date: Expected Lease/Agreement Commencement Date.
Settlement Date: Lease/Agreement Commencement Date.